Our step-by-step class trip-planning process
Proposal delivered: time to review it. Your Tour Consultant will schedule a follow-up so you can ask questions and/or make adjustments. Remember: the longer you wait to tweak your itinerary, the tougher it is for us to guarantee availability and/or rates.
Then it's time to promote your trip. From schoolboard approval to recruitment, we will help you hit the ground running. Organize an evening presentation with parents; distribute registration forms and information about our travel insurance options, and collect initial deposits. Your Tour Consultant can attend your meeting pending availability (we can also join via Skype).
Now it's time to set up your online portal. While you are not obliged to use this service, our online registration and payment portal will make planning a class trip an easier and more efficient experience for you. Your Tour Consultant will coach you on how to make the most of this next-generation planning resource.
Within 30 days of booking your trip with us, we’ll require an initial deposit of $100 per paying participant for domestic trips; $350 per paying participant for overseas destinations. This is also when you’ll submit deposits for special events (like show tickets) and send us copies of your participants’ required travel documentation.
At least 75 days before your trip’s departure date, things are really starting to take shape. We’ll require a final participant list – including the details of all those who purchased insurance – a rooming list, and all details pertaining to allergies, dietary restrictions and special needs. Of course, most of this information would be captured automatically if you use your portal.
At least 60 days before departure, we are finalizing your itinerary with a fine-toothed comb to ensure the smooth execution of your trip. We will also require your group’s second payment. Of course, all payments would be managed and processed automatically if you use your portal.
At least 30 days before departure, it’s the home stretch. We'll work with you to ensure the remaining balance is paid in full, which enables us to pay our suppliers. Your Tour Consultant will review your final itinerary with you and provide travel resources like packing lists and how-to guides for parents and chaperones. This would be a good time to start organizing your phone/email tree (we have a template for this if you need one).
7 days before departure, your Tour Consultant will schedule a call to discuss your Tour Leader (who will be accompanying you for the duration of your trip), your motorcoach operator (if applicable), your flights (if applicable), and the weather forecast; they will also respond to any last-minute questions or concerns. This is also when we’ll ask you for a phone number so we can reach you during your trip.
During your trip, you’re going to have so much fun you’ll barely remember the planning that went into it! Your Tour Leader will bring your itinerary to life and do much of the heavy lifting so that you can enjoy yourself. Pending availability, your Tour Consultant will try to meet up with you to see how things are going. If ever you need us, call us toll-free, 24/7, for a direct patch to our senior staff.
5 days after your trip, your Tour Consultant will follow up with you to see how everything went, and what we can do to serve you better next year.
This gives you a general sense of our process, but you should know that we are very flexible. From last-minute requests to long-term projects, we have the expertise to help you organize a class trip you can call your own.
Whatever your needs, your planning experience with Jumpstreet will be user-friendly and stress-free. You deserve nothing less.
Jumpstreet gets rave reviews all-around. We were pleased with the level of knowledge the tour leaders had, the great food that was served, and the many things we learned. We were very pleased with the hotel accommodations!